CHECKLIST / QUESTIONAIREDownload Form 
ORGANIZATION NAME:
PERFORMANCE NAME:
In order to complete your rental contract for the Byron Carlyle Theatre , it is necessary to provide us with information regarding your presentation, please read and complete the following, then fax or mail to:
 

Attention: Elizabeth Lang, Production Manager
Byron Carlyle Theater
1040 Lincoln Road
Miami Beach, FL 33139
305-674-1040 X 2 / Fax 305-532-1353
ElizabethLang@miamibeachfl.gov

LIGHTING
1.
 Will you require any special lighting needs?Yes No
 (for example, moving lights, onstage instruments or practicals)
 
If yes, please list:
      
2.
 Are you planning to use the Byron Carlyle House lighting plot?Yes No
 If no, please submit your proposed lighting plot no later than 30 days prior to load-in.
      
3.
 Will you be using follow spots?Yes No
  See venue rider/contract for availability and rental rates.
  
4.
 Contact name and phone number of person in charge of your company's lighting:
 
Name Telephone #
SOUND
1.
 Will you be bringing in additional sound equipment?
Including musical instruments?
Yes No
 
If yes, please list:
 Do you have a sound company or sound engineer?Yes No
   
2.
 Please describe your microphone needs 
  Include audience instrument emcee off-stage announcements
 
:
      
3.
 Will you be using wireless lavaliere or hand-held microphones?Yes No
  See rental rate for wireless availability.
 Number of wireless microphones:
 Hand held Lavalieres     
 Note: Byron Carlyle does not carry any wireless microphones in stok (neither lavalieres or hand-held). Availability is determined upon request.    
      
4.
 Will you be using a tape player?Yes No
 Please check all appropriate media:      CD Player MP# PLayer ape player    
      
5.
Will you be using the Byron 's Piano? Yes No

Indicate piano placement:                  On-stage Pit in front of stage

 See venue rider/contract for piano availability and rental rates.
      
6.
 Contact name and phone number of person in charge of your company's sound
 
Name Telephone #
SCENERY
1.
 Will you need to hang scenery over the stage ?Yes No
 If yes, please be aware that the Byron does not have extra pipes to fly scenery.
 Please describe:
 Will you be bringing your own hanging/rigging equipment for these hanging items?YesNo
      
2.
 Will you have freestanding scenery?Yes No
 Please note the venues do not permit screws or fasterners on the theater floor.
 Please describe:
      
3.
 Will you be using the main curtain?Yes No
      
4.
 Will you need access to the audience from the statge?Yes No
  
 Contact name and phone number of person in charge of your company's scenery/props:
 
Name Telephone #
PROJECTION
1.
 Will you be using film as part of your event?
Yes No
 16mm 35mm video
2.
 What aspect ratio is the film (Examples 1.55, 1.85, Scope 2.35)?    
 
3.
 What is the sound for the film/video? Dolby Digital, SR    
 
4.
 What will your film be on?           Core Reels Pre-Made Video
5.
 If video, what is the format?
DVD (PAL or NTSC), Digibeta, BETA SP, Hard Drive, etc. 		    
 
What connections do you nened from the playback source to the projector?    
 
6.

How and when will your film arrive to the theatre?

 
7.
Will you require video projectors:
Yes No
 

See rental rates for projector availability. Consult with Production Manager regarding the technical specs of projector.
Venue does not have video playback decs. Please make arrangements to have playback deck(s) brought to the venue.

Please note that all video projection is requred to be run from the projection booth.
MISCELLANEOUS
1.
 Will you require a Stage Manager for your event?Yes No
 If so and you do not have a person, please provide a running order.    
 Dance Floor Rental:
See rental rates for marie availability. Please provide 3 rolls Black Gaffe tape when using venue's marie.		    
      
2.
 Will you need to use the Venue's Marle Floor?Yes No
      
3.
 Will you be videotaping the event?Yes No
Is this for archival purposes?Yes No
Is the purpose for commercial uses?Yes No
      
4.
 Will you need access to the laundry room and wardrobe equipment?Yes No
 

Please note that laundry detergent is not provided.
Access to the laundry room is granted only to IATSE union wardrobe persons.

    
5.
 Will your event need stanchions?Yes No
 Please indicate quantity and where you would like the stanchions.    
      
6.
 Will youhave any form of setup in the lobby?Yes No
 Please describe: (Posters, bannres, displays, etc.)
    
7.
 What is the duration/length of your show? Is ther an intermission?Yes No
 Times of : Act I Act II Act III
  
8.
 Will you using any fog or haze during rehearsal/performance?Yes No
 Please note that the CMB Fire Marshall must be present for the user of all fog & haze in the buiding. Arrangements for a Fire Marshall must be made no later than five business days before the first use of fog/haze.    
  
 Please provide the Production Manager with a sample schedule of the day(s) of your event (setup, expected opening to the public, event start time, etc).    
  
 Please note: If you require miscellaneous hardware (i.e. tape, rope, gel, etc.), these can be provided as an additional fee. (see disposables fee schedule).
  
 Please check (√) the following:
 
Have you read and understood policies regarding booking procedure, rules, guidelines and payments?
 
Have you read and understood policies of receiving and returning contracts?
 
Have you submitted a signed copy of your IRS Form 990?
 
Have you submitted a Certificate of Insurance?
 
Spoken with venue Production Manager regarding technical requirements and estimates?
 
Spoken with venue Box Office manager regarding ticketing?
 
Returned a signed contract to the venue with deposit?
Please note: Venue requires you to hire their three IATSE union department heads: House Sound, House Lighting and House Deck Carpenter. This requirement applies to any work in the buidling. Other technical staff hired on "as needed" basis, based on the needs of the event and in accordance to the union contract..
  
Lessee agrees to the terms and conditions of this Checklist
Lessee:                DATE:
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